America will never be destroyed from the outside. If we falter, and lose
our freedoms, it will be because we destroyed ourselves.
--- Abraham Lincoln
Tips for Writing an Effective Letter to Elected Officials
Address the letter to the Representative or Senator(s) who represents
you in Congress.
Immediately identify the subject.
If it concerns a specific bill,
identify it by name and number (S.-" Senate Bill"/ H. R.-" House Bill").
Limit the letter to one topic.
Tell the Senator or Representative why you are advocating this position.
State facts; give examples.
Explain how the legislation may affect you and
your company, group, etc.
Do not generalize. Be specific.
The letter should be polite, positive and constructive, never
threatening.
In closing, restate the purpose of the letter.
Thank the Senator or
Representative for his/ her consideration.
Include your local address on the letter.
Limit the letter to one page, two at most.
Type the letter or write neatly.
Type/print your name below your signature.
Do not send a photocopy.
Example
The Honorable John Doe
U.S. Senate
Washington, DC 20510
Dear Senator Doe:
I am writing you to (support/oppose) (S.-) . . .
I urge you to (support/ oppose) (S.-) because . . .
In conclusion, I urge you to . . .
Sincerely,
John Q. Public
Your Address
City, State Zip
E-mail
Many congressional offices respond electronically to E-mail comments and
inquiries. However, because some offices prefer to respond to citizens by
mail, it is recommended that you always include your mailing address.
Faxing
Check the U.S. Senate and/or U.S. House of Respresentatives web sites for
fax numbers.
Call to inform the office of the incoming fax.
Fax to the attention of the appropriate staff member.
Use a cover sheet to identify the sender and intended recipient.
Mail original copy of previously faxed material.
Links